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Free purchase order generator

Create online purchase orders easily with our free purchase order generator. Share professional purchase orders with suppliers as PDF or via email

purchase order generator

Create your PO with our free purchase order maker

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Get more value with our purchase order software

Create purchase orders anywhere

Create and send purchase orders online with purchase order software. Track orders status. Convert orders into bills when ready for payment

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Online Purchase Order Generator vs Vencru App

Product Comparison
Features Purchase Order Generator Vencru
Access Use Online Generator Get Started Free
Editable Green Tick Green Tick
Printable Green Tick Green Tick
Downloadable Green Tick Green Tick
Email to Suppliers Green Tick Green Tick
Unlimited POs, Vendor Bills, Estimates, and Inventory Green Tick
Sync with inventory Green Tick
Track Order Status Green Tick
Track Accounts Payables Green Tick
Convert orders to vendor bills Green Tick
Get Business Insights and Accounting Reports Green Tick

How to generate a purchase order

Creating a purchase order is important to avoid procurement errors or miscommunication with vendors. To generate a purchase order, follow these steps:

  1. Vendor Details: Collect vendor information, including name, address, and contact details.
  2. Item Description: List the items to be purchased, specifying quantities, descriptions, and any applicable codes.
  3. Prices and Totals: Include unit prices and calculate the total cost for each item.
  4. Terms and Conditions: Outline payment terms, delivery expectations, and any other conditions.
  5. Approval: Obtain necessary approvals from relevant departments.
  6. Issue the PO: Send the purchase order to the vendor via email or your procurement system.

Benefits of using a Purchase Order Maker

Using an online PO Generator offers a range of benefits that can significantly streamline your procurement process:

  1. Accurate Record: Purchase orders provide a clear record of agreed-upon terms, quantities, and prices, reducing misunderstandings.
  2. Budget Control: POs help manage spending by setting predefined budgets for specific purchases.
  3. Supplier Relations: Well-defined purchase orders establish professional communication and build strong relationships with suppliers.
  4. Inventory Management: POs aid in tracking incoming items, managing stock levels, and preventing overstocking or shortages.

FAQs about our Purchase Order Generator

A purchase order is a document that a buyer sends to a seller. It includes details of the products or services they wish to purchase.

PO simplifies transactions and ensures accurate deliveries. It prevents misunderstandings. It helps with budget control. These factors make it important for procurement and inventory management.

Learn about the difference between an invoice and PO here.

A purchase order is generated by the buyer or purchasing department of a company. It serves as an official request to a supplier for the products or services needed, outlining specific details such as quantities, prices, and delivery terms.

A Purchase Order (PO) includes crucial details for a transaction. This includes: the description, quantity, price of goods or services ordered, shipping terms, delivery date, payment terms, vendor information, and a unique purchase order number for tracking. It acts as a legally binding contract between the buyer and the seller.

You can convert your POs to vendor bill by signing up for Vencru software

Yes, we offer different PO templates for different industries and sizes (small business included).

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You can send POs, monitor inventory levels, and track expenses and accounts payables – anytime and anywhere.

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