Free Invoice Templates

This is a pre-designed format or layout that businesses use to create and send invoices to their customers. It typically includes essential details such as the company’s name, contact information, invoice number, an itemized list of products or services provided, quantities, prices, taxes, and the total amount due.

Businesses can use an invoice to prove a financial transaction was requested or completed between your business and your client. It described important information about the transaction: 

• The date the transaction occurred and when payment is due
• Details of the product and services you delivered or planned to deliver to your clients
• Information of taxes, if any, associated with the business transaction 
• Also, It can help you track your sources of income and all financial transactions for your business in that fiscal year. 
• It can also help you manage your clients to help track their preferences to help you upsell and increase sales

While doing business, you’re trying to please your customer and give them the best service possible. But it’s not easy to pay attention while filling out papers and managing your finances. So let’s help you get some weight off your shoulders.

With Vencru’s editable and printable invoice templates, you can now create, customize and send out professional invoices quicker than before. The template is editable to allow invoices with bank details, deposits, and payment instructions. Get your free downloadable invoice templates right now and see for yourself.

An accounting software is a tool that helps businesses manage their financial transactions, track income and expenses, and generate financial reports. See full accounting features here.

Using invoice templates helps maintain a professional image for your business, ensures consistency in your invoicing process, and makes it easier for both you and your clients to understand and manage financial transactions.

Once you’ve filled in the necessary details on the invoice template, you can save it as a PDF or print it and then send it to your clients via email, traditional mail, or through an invoicing software system.

Remember, while invoice templates are convenient and time-saving, always ensure that the information on the invoice is accurate and complies with your local taxation and accounting regulations.

Filling in an invoice template is a simple and straightforward process. The basic steps are the same for filling in templates in Microsoft Word, Excel, Google Sheets, or specialized invoicing software. Here are the steps to follow:

• Header Information:

Fill out the header section of the template. Your company’s name, logo, address, contact information, and the word “INVOICE” or “BILL” prominently displayed are usually in this section.

• Invoice Details: 

Enter the invoice details:

• Invoice Number: Assign a unique identification number for the invoice. This helps in tracking and managing payments.
• Invoice Date: The date the invoice is issued.
• Due Date: The date by which the payment is expected. This is essential for setting clear payment terms.
• Payment Terms: Specify the payment terms, including accepted payment methods and any discounts or late payment penalties.

• Client Information:

Add your client’s details, including their name, company name (if applicable), address, and contact information.

•  List of Products or Services:

Create a table to itemize the products or services provided. Include columns for:

• Item or service name
• Description: A brief description of the product or service.
• Quantity: The number of units sold or the hours/days of service provided.
• Unit Price: The cost per unit or the agreed-upon rate for the service.
• Subtotal: Automatically calculate the subtotal for each line item (Quantity * Unit Price).

Add each product or service as a separate row in the table.

• Calculate Totals and Taxes:

Use formulas or functions (if using spreadsheet software) to automatically calculate the total amount before taxes, any applicable taxes, and the final amount due.

• Include Additional Charges or Discounts (if applicable):

State additional charges, such as shipping fees or discounts, include them in separate rows, and adjust the totals accordingly.

• Notes or Terms (if necessary):

State additional information, such as project details or specific terms and conditions, and include them in a designated section on the invoice.

• Review and Verify:

Double-check all the information you’ve entered to ensure accuracy. Pay close attention to the invoice number, amounts, and client details.

• Save or Export:

Save the completed invoice in the desired format, such as PDF, Word document, or Excel file.

• Send the Invoice:

Share the invoice with your client through email, mail, or any other agreed-upon method.