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Free Bookkeeping templates for small business

Welcome to our comprehensive library of free bookkeeping templates tailored for small businesses. As businesses grow, managing finances can become increasingly complex. That’s where bookkeeping templates come in handy. We’ll provide you with a curated selection of 25 templates to download for free.

All Bookkeeping Templates in Excel and Google Docs

We have 6 categories of templates for bookkeeping 

  • Sales: e.g., daily sales report, invoice templates, petty cash log, etc. 
  • Inventory: e.g., inventory valuation, product costing, stocktaking templates, etc.  
  • Customer: e.g., client Statements, debtor (aging accounts report), etc. 
  • Accounting: e.g., general ledger, balance sheet, income statement, etc. 
  • Cashflow: e.g., Cashflow statement, pretty cash log, break-even analysis
  • Miscellaneous: e.g., business plan template, annual budgeting, payroll sheet, paystub sheet, etc. 

Sales Templates

Sales Invoice Template

Create professional invoices for goods or services sold.

Sales Receipt Template

Generate receipts for sales transactions.

Sales Quotation Template

Provide quotes to potential customers

Daily Sales Report Template

Track daily sales activities, including total sales amount, number of transactions, and payment methods used

Monthly Sales Report Template

Perform a monthly overview of sales performance, comparing current sales to previous periods.

Store Opening/Closing Checklist

Keep track of activities to perform before opening, while opened, and while closing your retail store

Petty Cash Log Template

Record small or incidental expenses paid out in cash, helping track minor expenditures.

Sales Commission Tracker

Calculate commissions for sales staff based on performance.

Product Sales Analysis

Analyze sales by product to identify top sellers and low performers.

Inventory Bookkeeping Templates

Inventory Management Sheet

Monitor stock levels, reorder points, and restocking needs to prevent stockouts or overstocking.

Product Costing Sheet

Calculate the cost of goods sold (COGS) for each product, considering manufacturing or purchasing costs.

Inventory Valuation Report

Determine the total value of inventory on hand at the end of a reporting period.

Stock Movement Log

Track the movement of inventory items, including purchases, sales, returns, and adjustments.

Supplier List

Maintain a directory of supplier contacts, terms, and historical pricing data.

Product Pricing Template

Determine the right price points by considering various cost factors and desired margins.

Stocktaking Template

Perform inventory counting to identify discrepancies, understand product movement, and plan for restocking.

Purchase Order Template

Create purchase order requests for suppliers. Enter the purchase details, cost, and shipping address.

Inventory Aging Report

Identify slow-moving or obsolete stock that may need discounting or removal.

Customer Templates

Customer Statement Template

Provides customers with a statement of their account activity, including invoices, payments, and balances.

Debtors Report Template

Track outstanding customer invoices. This includes, total paid, total owed, total overdue, and product details. 

Customer Contact Log Template

Records all interactions with customers, including calls, emails, and meetings, for better relationship management.

Customer Contact List

Collects and organizes essential information about each customer.

Customer Feedback Form

Gathers customer feedback on products, services, and overall experience.

Customer Payment History

Tracks all purchases made by a customer over time to analyze buying behavior and preferences.

Credit Memo

For returns or refunds, a template to document the amount credited to the customer’s account.

Customer Loyalty Program Tracker

Monitors participation in loyalty programs, including points earned, redeemed rewards, and activity history.

Accounting Templates

General Ledger

Send invoices and sales receipts to customers in less than 1 minute. Accept payments online and offline. Track debtors and more.

Expense Report

Manage all sales transactions from anywhere – phone or desktop. Follow up with debtors, automatically calculate monthly sales and more.

Profit and Loss Statement

Never run out of stock or let a product expire again. Automate inventory accounting. Track stock levels, expiring dates, and quantities sold.

Cashflow Reports

Cashflow Statement

Track the inflow and outflow of cash within the business to ensure adequate liquidity.

Petty Cash Log

Record small or incidental expenses paid out in cash, helping track minor expenditures

Daily Cash Report

Monitor daily cash transactions, including opening and closing balances, to manage cash on hand effectively.

Miscellaneous business templates

Business Plan Template

A roadmap for launching or growing your business with structured planning.

Annual Budget Plan

Forecast your financial year with detailed revenue and expense planning.

Paystub Template

Easily generate detailed employee earnings and deductions breakdowns.

Bookkeeping Contract

Formalize bookkeeping services with clear terms and conditions.

Payroll Sheet

Manage all sales transactions from anywhere – phone or desktop. Follow up with debtors, automatically calculate monthly sales and more.

Paystub Template

Never run out of stock or let a product expire again. Automate inventory accounting. Track stock levels, expiring dates, and quantities sold.

Frequently Asked Questions on Bookkeeping Templates

A bookkeeping template is a pre-designed document or spreadsheet that helps you organize and track financial transactions within your business. These templates provide a structured format for recording sales, inventory, customer information, and accounting data. By using bookkeeping templates, you can streamline your financial management processes, maintain accurate records, and make informed business decisions.

Effective bookkeeping is crucial for the success of any retail or wholesale business. It ensures that your financial records are accurate, up-to-date, and compliant with regulatory requirements. By using bookkeeping templates, you can:

  1. Save Time: Templates provide a standardized format for recording financial data, saving you time on manual data entry and organization.
  2. Improve Accuracy: With predefined fields and formulas, templates reduce the risk of errors and inconsistencies in your financial records.
  3. Enhance Organization: Templates help you maintain a structured system for organizing financial information, making it easier to access and analyze.
  4. Facilitate Decision Making: By having access to timely and accurate financial data, you can make informed decisions about your business’s operations, growth, and profitability.


  • Involves recording daily financial transactions systematically.
  • Essential for tracking inventory, managing cash flow, and ensuring accurate transaction records.
  • Lays the foundation for the accounting process by maintaining detailed ledgers.
  • Typically procedural and routine, focusing on the consistent documentation of financial data.


  • Builds upon bookkeeping data to interpret, analyze, and summarize financial information.
  • Crucial for preparing financial statements, analyzing business performance, and making strategic decisions.
  • Provides insights into the financial health of the business, aiding in profitability assessment and financial planning.
  • Involves a higher level of analysis, including tax planning, budgeting, and financial forecasting.

Manage your business easier with Vencru

Manage your bookkeeping on the go. You can send invoices, see sales reports, monitor inventory levels, track expenses, and more through your mobile app – anytime and anywhere.

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