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Trucking Invoice Template

sales invoice template from Vencru

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The trucking invoice template is a document issued to a client by a trucking service company to request payment for services for transportation/movement of goods from one location to another.

The trucking invoice template is a post-job billing document. It’s beneficial to use a trucking invoice generator and prepare a list of your most commonly – frequent services and locations so you can copy, paste, and edit them into your invoice.

Get Vencru’s free trucking invoice template today to create personalized invoices and bill clients/companies for your services. You can select from our professional invoice options and tailor them to meet your needs.

See the value you get with Vencru Invoicing

But why stop at templates when you can effortlessly streamline your entire invoicing process? Vencru offers comprehensive invoicing solutions tailored for the trucking industry. Here’s how it can benefit your business:

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Features Downloadable invoice templates Vencru invoicing
Cost $0 Download Template $0 Get Started Free
Editable Green Tick Green Tick
Printable Green Tick Green Tick
Downloadable Green Tick Green Tick
Email to Clients Green Tick Green Tick
Unlimited Invoicing, Estimates, and Inventory Green Tick
Accept Online Payment Green Tick
Track Invoice Status Green Tick
Track Sales & Debtors Green Tick
Create and Send Invoices from Your Mobile Device - Anywhere Anytime Green Tick
Get Business Insights and Accounting Reports Green Tick

What are the type of transport invoices available for truckers?

As a trucking service provider or trucking company, we have various invoices and how best to use them in supercharging your business. They are,

  • Standard invoice: This is the most common type of invoice used in requesting payment for the cost of each service you provide.
  • Prepayment invoice: This type of invoice requests payment in advance for a large contract.
  • Time-based invoice: A time-based invoice is issued by truck service companies to clients requesting payment on services billed hourly or per-mile basis.
  • Recurring invoice: Recurring invoice makes requesting payment for services/deliveries easy. This request can be sent weekly, monthly, or bi-monthly.
  • Mixed invoice: Mixed invoices are used to charge your client for more than one fee, like late payments, standard academic classes, etc.
  • Credit Invoice: This type of invoice is issued to clients in the case of a refund, especially when there is a discount.
  • Debit Invoice: This type of invoice is billed to a client when there is an increment in the agreed amount. In this invoice template, the client/company is pre-informed on the amount they owe, due dates, and other related information.

Why you should use a trucking invoice template?

While working as a trucking service provider, transporter, or trucker, you need a professional invoice template to clearly explain your services, inter-state charges, & other payment details.  

The benefits of using our free trucking invoice template are:

  • You can monitor the growth of your business.
  • Ability to keep track of the many services you provide.
  • Ability to keep track of every location and route applied.
  • Up-to-date on payment information.
  • Easy to follow up on late payments.
  • An organized account and tax information on the check.
  • Organized bookkeeping system
  • You are in control of your business.

Download our free freight invoice template, or sign up with us today. At Vencru, we help you manage your business like no other, help you get paid faster, and free up more time to focus on covering more tracks and reaching out to your clients safely without disputes and poor communication.

Get your free business bookkeeping software

Download our mobile app and manage your bookkeeping on the go. You can send invoices, see sales reports, monitor inventory levels, track expenses, and more through your mobile app – anytime and anywhere.

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What Should I Include in a Trucking Company Invoice?

When billing for your trucking services, it’s essential to include specific details to ensure transparency and professionalism. Here’s what you should have:

  1. Header: Start with your trucking business name, contact details, and the invoice date.

  2. Client Information: Include the client’s name, address, and contact information.

  3. Invoice Number: Assign a unique invoice number to track payments efficiently.

  4. Trip Details: List the trip dates, origin, destination, and additional stops or services provided.

  5. Rates: Clearly state your rates, whether it’s per mile, per hour, or flat-rate charges.

  6. Total Amount Due: Calculate the total amount for the services provided, including any applicable taxes.

  7. Payment Terms: Specify payment terms, including due date and accepted payment methods.

  8. Mileage and Expenses: Include mileage records and any reimbursable expenses.

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