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Inventory On Hand Report (Template included)

inventory on hand template

Inventory management is the heartbeat of every successful business. Knowing what’s on your shelves, when to reorder, and how to minimize overstock or stockouts can significantly impact your bottom line. To achieve this level of control, businesses rely on a powerful tool: the Inventory On Hand Report.

In this guide, we’ll dive deep into the world of inventory on-hand reports. We’ll explore what they are, why they matter, how to use them effectively, and why Vencru is the perfect solution for generating these critical reports. Let’s get started!

What Is an Inventory On Hand Report?

An Inventory on Hand Report is a comprehensive document that provides a real-time snapshot of your current inventory levels. It details the quantity of each product in stock, its location, and often its value. This report is essential for businesses across various industries, from retail and e-commerce to manufacturing and distribution.

Why Is an Inventory On Hand Report Important?

Imagine you run a small clothing boutique. Without an Inventory On Hand Report, you’d be navigating in the dark. Here’s why this report is indispensable:

  1. Preventing Stockouts: Let’s say you sell a popular dress, and it’s flying off the shelves. Without an Inventory On Hand Report, you might not realize you’re running low until it’s too late, leading to missed sales opportunities.
  2. Optimizing Reorder Points: With the report, you can set product reorder points. When the stock falls below these points, it’s time to reorder. This prevents overstocking and running out of products simultaneously.
  3. Reducing Holding Costs: Excess inventory ties up your capital. By monitoring stock levels, you can identify slow-moving items and adjust your purchasing strategy, minimizing holding costs.

What Should You Include in an Inventory On Hand Report?

  • Product Information: Include the product name, SKU (Stock Keeping Unit), description, and relevant details.
  • Stock Levels: Display the quantity of each product you have on hand. Break this down by location if you have multiple storage areas.
  • Total Stock Value: Calculate the total value of your inventory by multiplying the quantity of each item by its unit cost.
  • Reorder Points: Set clear product reorder points so you know when to replenish stock.
  • Inventory Turnover: Calculate how quickly you sell through your inventory. It’s a valuable metric to gauge your business’s efficiency.
  • Date and Time Stamp: Ensure the report reflects the most recent data, allowing you to make real-time decisions.
inventory accounting

Sample Inventory On Hand Report Template

This is a practical way to keep your inventory organized and accessible. Below is a simplified version of what the template might look like in a spreadsheet format. You can further customize it to meet your specific business needs using spreadsheet software like Microsoft Excel or Google Sheets.

Download template here

inventory on hand report template

Column Explanations:

  • Product Name: The name of the product.
  • SKU: Stock Keeping Unit, a unique identifier for each product.
  • Description: A brief description of the product.
  • Location: Where the product is stored or its primary location.
  • Stock Quantity: The quantity of the product currently on hand.
  • Unit Cost: The cost per unit of the product.
  • Total Value: The total value of the product in stock (calculated as Stock Quantity × Unit Cost).
  • Reorder Point: The minimum quantity of the product that should trigger a reorder.

How to Use the Template:

  • Input Information: Enter your product details in each row, including Product Name, SKU, Description, Location, Stock Quantity, Unit Cost, and Reorder Point.
  • Calculate Total Value: The Total Value column will automatically calculate the total value of your inventory for each product based on the Stock Quantity and Unit Cost.
  • Monitor Reorder Points: Keep an eye on the Reorder Point column. When your stock levels drop to or below the specified reorder point, it’s time to reorder that product.
  • Customize as Needed: Customize the template to match your specific inventory management needs. You can add more columns for additional information like supplier details, categories, or sales history.
  • Regular Updates: Ensure that you regularly update the template with accurate stock quantities and unit costs to maintain its effectiveness.

Using this template helps you maintain control over your inventory, make informed purchasing decisions, and prevent stockouts or overstocking. Plus, it can serve as a valuable reference point for your business’s financial reports and decision-making processes.

How Vencru can help you generate Inventory Reports

inventory and accounting software

Vencru is your ultimate partner in inventory management and reporting. With Vencru you can

  1. Track stock levels in real-time: Say goodbye to selling out or manual updates. Vencru ensures your inventory levels are updated when you sell products or purchase supplies from your vendor.
  2. Perform stock taking anywhere: Perform inventory counting on mobile or web and compare to expected quantity levels.
  3. Automate inventory accounting and reporting: Generate inventory valuation reports, automate cost of goods sold calculation, and profit and loss statements.
  4. Barcode Scanning: Our software supports barcode scanning, enabling you to update your inventory quickly and accurately.
  5. User-Friendly Interface: Vencru’s intuitive design makes it easy for anyone to generate accurate Inventory On Hand Reports, regardless of their tech proficiency.
  6. Multi-Location Support: If your business has multiple locations or warehouses, Vencru can handle them all, providing a consolidated view or location-specific reports.
  7. Integration with POS and Accounting: Vencru seamlessly integrates with your point-of-sale system and accounting software, streamlining the report generation process.


An Inventory On Hand Report is your compass in inventory management. It guides you toward optimal stock levels, cost savings, and accurate financial reporting. With Vencru’s user-friendly interface and real-time data capabilities, generating these crucial reports becomes a breeze. Make Vencru your trusted partner and confidently navigate the complexities of inventory management.

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