Purchase Order Software for retailers and wholesalers
As a business owner, you understand the importance of efficient purchasing and staying on top of orders. Our purchase order software helps you easily create, manage, and track purchase orders, giving you full control over your procurement. Use a centralized system to save time, reduce errors, and improve your procurement workflow.
Key Features of Vencru’s Purchase Order Software
Vencru helps small businesses improve procurement with powerful accounting software functionality that automates purchase order workflows. Each PO links to your inventory and accounting systems, ensuring costs, stock updates, and financial records stay accurate without manual entry. Thus, streamlining operations and improving control across your business.
Create and Send POs Online
Say goodbye to paper forms and manual follow-ups. With Vencru’s purchase order system, you can create professional POs with accurate prices, automate approvals, and send them to vendors instantly via email or PDF.
Track updates in real-time, reduce errors, and streamline supplier communication—saving time while keeping purchasing organized and efficient.
Centralized Purchase Order Management
Manage supplier management and all your purchase orders from a single dashboard. This all-in-one, user-friendly system replaces scattered spreadsheets and manual tracking. Monitor order status, unpaid vendor bills, and vendor communications in one place
Thus, you stay organized, reduce errors, and keep procurement running smoothly from start to finish.
Sync Inventory and Add Items to POs Easily
Vencru’s purchase order software automatically syncs with your inventory list, so you can monitor stock levels, apply reorder points, and receive notifications when it’s time to restock. Select products and add them to purchase orders in just a few clicks. This reduces stock errors, prevents shortages, and speeds up the entire ordering process.
Convert Purchase Orders into Vendor Bills
Strengthen vendor management and expense management by converting purchase orders into vendor bills with one click. Once goods are received and confirmed, you can convert your purchase orders into vendor bills with one click.
Vencru automatically updates inventory and accounting. This reduces manual data entry, prevents duplicate records, and keeps expenses accurate. It also ensures suppliers are paid on time without extra administrative work.
Access an Audit Trail of All Transactions
Stay compliant and transparent. Vencru automatically records every action taken on a PO—who created it, when it was sent, what changes were made—so you always have a full audit history.
Learn more about Vencru’s accounting system with Audit Trail
Integrated Accounting and Accounts Payable
Vencru syncs your purchase orders and vendor bills with your accounting system—no need for duplicate data entry. Maintain accurate books and gain a clearer view of your cash flow and payables.
Trusted by Retailers and Wholesalers Worldwide
Plans for every kind of business
Choose a plan with simple inventory control software for your small business. Save two months by getting an annual plan.
Starter
For solo business owners with light inventory.
$6/mth
Billed monthly.
- 1 user per account
- 50 invoices and/or receipts
- Track 50 products or services
- Record 200 clients transactions
- Double-entry accounting reports
- Shopify Integration
- Basic chat and email support
Growth
For businesses with small teams and need inventory.
$30/mth
Billed monthly.
- 3 users per account
- 200 invoices and/or receipts
- Track 500 products or services
- Manage unlimited clients records
- Double-entry accounting reports
- Purchase Orders and Vendor Bills
- Quotes and Estimates
- Order Management (Shipping tracker)
- Audit log and data history
- Priority chat and email support
Enterprise
For large teams with inventory, multi-locations, vendor management, and multi-currency needs
$50/mth
Billed monthly.
- 5 users per account
- Unlimited invoices and/or receipts
- Track unlimited products or services
- Manage unlimited clients records
- Double-entry accounting reports
- Warehouse inventory management
- Purchase Orders and Vendor Bills
- Quotes and Estimates
- Order Management (Shipping tracker)
- Audit log and data history
- Multi-currency invoicing & accounting
- Removed branding from PDFs
Additional Features Built for Small Business Needs
Vencru goes beyond simple order tracking. Our accounting and PO software simplifies operations, automates financial updates, and keeps inventory accurate. Manage purchasing, sales, and reporting seamlessly – whether you sell online, in-store, or both.
Create Invoices and Receipts Fast
Send professional invoices and sales receipts to customers in under a minute. Accept payments online or offline, track who owes you, and manage your cash flow with ease.
Free Point of Sale (POS) System
Turn your mobile device, tablet, or computer into a complete POS system. Ideal for both retail and wholesale businesses, Vencru’s POS includes real-time inventory sync and built-in accounting.
Sync Inventory from Shopify
Selling online via Shopify? Vencru connects directly to your store to keep your inventory synced, so you never oversell. Monitor cost of goods sold, taxes, and margins across all channels.
Manage Warehouse Inventory
Track inventory by warehouse or store. Know what stock is available, where it’s located, and move items between locations easily. Get accurate reports by warehouse.
Create and Send Quotes Easily
Impress clients with fast, professional quotes. Once approved, turn them into invoices instantly—no need to retype or redo anything.
Use a Barcode Scanner or Mobile App
Scan products in and out with a barcode scanner or your phone camera. Update stock levels, speed up checkout, and reduce manual entry errors.
Frequently asked questions about our PO system
Everything you need to know about our PO and inventory management system
What is a Purchase Order Tracking System?
Purchase order management software helps automate PO creation, order numbers, and routing of purchase requests through a structured approval process.
Unlike Excel spreadsheets, businesses can use it to send electronic POs, sync inventory, track orders and deliveries, and convert POs into vendor bills. You can learn how to create a purchase order here.
Purchase order management system reduces discrepancies, prevents bottlenecks, and supports cost savings through better procurement management and spend controls.
How Does Vencru's Purchase Order Software Benefit My Business?
Vencru’s software streamlines your purchase order management, saving time and effort. By sending POs from a centralized system, syncing inventory items, and tracking orders and deliveries, you can optimize your procurement process. Additionally, converting POs into vendor invoices and accessing an audit trail ensures accurate financial record-keeping.
Is Purchase Order Software Suitable for Small Businesses?
Absolutely. The best purchase order software supports businesses of all sizes, including small wholesalers and retailers. It simplifies the PO process by organizing purchase requests, managing payment terms, and tracking product prices in one system.
For small businesses, it reduces manual work, improves procurement accuracy, and strengthens financial management. By automating approvals and tracking costs in real time, purchase order software helps prevent pricing errors, control spending, and maintain healthier cash flow as you grow.
How Does Purchase Order Tracking Software Work?
Purchase order tracking software helps businesses manage buying processes more efficiently. It keeps everything organized, reduces mistakes, and saves time.
Create and send POs to suppliers digitally
Track order status from approval to delivery
Match invoices with delivery and PO to avoid errors
Receive alerts for late shipments or missing items
View reports on spending and vendor performance
This tool is great for small businesses. It improves inventory control and helps manage cash flow. Platforms like Vencru combine PO tracking with inventory and accounting, making business operations simple and effective.
Can I invite my procurement team to Vencru?
Yes you can invite your procurement team and AP department to manage your purchase and accounts payable process.
What other features does Vencru offer?
With Vencru, you can send invoices, generate quotes, manage inventory across multiple channels, automate accounting (including general ledger), etc. Eliminate manual processes by using Vencru today to manage your business
What’s the difference between standalone procurement software and full ERP systems?
Standalone procurement software focuses only on purchasing. It manages purchase requests, approval workflows, supplier tracking, and spend controls. It’s easier to set up and more affordable. Standalone PO software works well for small businesses that want better purchasing control without a full system overhaul.
Full ERP systems combine procurement, accounting, inventory, CRM, and more into one platform. They offer broader functionality and scalability but require more time, cost, and training.
In short: standalone tools improve purchasing only, while ERP systems manage the entire business.
How do approval workflows and procure-to-pay automation work?
Modern procurement software includes approval workflows that route purchase requests to the right team members based on rules. This streamlines the procure-to-pay cycle by automating PO creation, tracking order numbers, and enabling three-way matching between POs, invoices, and receipts. These modules reduce manual errors and strengthen spend controls, especially in scalable wholesale and retail operations.
Experience the power of Vencru's Purchase Order Software
Create, send, and track POs effortlessly, sync your inventory items and access a transparent audit trail. Streamline your procurement process and boost your business efficiency with Vencru.
